People & Culture Administrator IoS

Job ID: R0007155

Date posted: 21/04/2024

Transform your energy and passion for people into great Co-worker experience!

As the People & Culture Experience function we want to truly contribute and add our value to the business development in a fast changing and challenging world. This we do by attracting, recruiting and developing people who love to fulfil our vision, by offering a foundation for a great candidate and co-worker experience based on our culture and values. We work closely with the day to day business at IKEA of Sweden and we are contributing to the growth of business through people. Our contribution is to secure the base operational HR processes.

We are looking for a People & Culture Administrator

As a People & Culture Administrator you work with the local administrative HR processes and make sure they are put into practice in the most effective and efficient way. You will work in our two main HR systems, Workday and My Support (Service Now), with data registration and data controlling. You will mainly be supporting co-workers, managers, and internal People & Culture colleagues. You will also work closely to our national Community of Expertise team and Global Workday Solution management team.

Your main responsibilities as P&C Administrator will be to:

• Contribute to create a well-functioning and compliant HR administration that supports the legal unit IKEA of Sweden AB in Älmhult, Helsingborg and Malmö (approximately 2000 co-workers including 240 managers)
• Manage administration from start of an employment to termination, i e work with operational tasks in different People & Culture processes and systems.
• Take actions in case of deviations or improvement potentials.
• Coordinate and administrate IKEA of Sweden AB Supervisory Organisation requests.
• Have daily contact with and give support to co-workers, managers, and People & Culture colleagues. Many of these questions will be related to payroll, time, vacation, absence, certificates, and other HR topics.
• Maintain and update information within the field of personnel administration following the monthly payroll calendar.
• Manage various of administrative tasks connected to People & Culture operational deliveries.
• Administrate onboarding IKEA service with joiner, mover and leaver processes as the initiator.
• Manage maintenance of various documents and run reports.
• Continuously work with improvements of digital system solution, processes, and ways of working within the area.

IKEA of Sweden offers an exciting and empowering work environment in a global context. And as the world’s leader at life at home, you have exceptional opportunities to grow and develop together with us.

We are looking for you who together with us want to bring people and business together and want to contribute to IKEA of Sweden as the best place to work and develop. You are self-reliant and motivated with the ability to work as part of a team as well as independently. You demonstrate reliability, honesty and integrity in interpersonal relations and feel comfortable in developing our ways of working.

Furthermore, you have good administrative and communicational skill, and you share your knowledge as well as you are curious and eager to learn more. You are structured and organized with a hands-on approach - you make things happen.

You like to work in a complex, constantly changing, international environment and last but not least - of course you share our IKEA culture and values and passion for our IKEA Brand.

To be successful in this role we want you to have couple of years of knowledge and experience from various People & Culture systems/processes in general and Workday in specific. We appreciate if you also have several of the below listed qualifications:

• Knowledge and experience from working with Service Now and Workday
• Knowledge and experience in working with organizational structure management
• Ability to explain a technical system solution in a pedagogical way to the end user
• Base knowledge in the Unionen collective agreement and Swedish labor law
• Knowledge and ability to understand and explain salary specification components
• Relevant education in the Human Resource or Payroll field or similar experience
• Ability to communicate confidently and clearly in English, both verbally and in writing is a requirement
• Good knowledge in Microsoft office is required

The position is permanent, full time and located at IKEA of Sweden in Älmhult.

Instead of sending in a motivation letter respond to below questions:

• Describe in short, your overall People & Culture interest and ambitions.
• We have 3 focus areas that we are all passionate about and that are on our agenda as a function: People, Processes and Technology. Keeping these in mind, where is your passion and what motivates you the most?

For more information or any questions regarding this position please contact Lena Thorwaldsson, lena thorwaldsson1@inter.ikea.com

If you have questions regarding the recruitment process connect with Recruiter Christina Appelqvist +46-766-113408.

We are look forward to receiving your application in English. CV and personal letter. Please note that we will be interviewing continuously so do not delay, send in your application today! Last day to apply is May 5th 2024. If we find the right candidate, we might close the ad earlier.