Executive Assistant to CEO - RaySearch Laboratories

RaySearch develops innovative software solutions to improve cancer care. About 1000 clinics in more than 40 countries use RaySearch software to improve treatments and quality of life for patients. RaySearch was founded in 2000 and is listed on Nasdaq Stockholm. The headquarters is located in Stockholm, with subsidiaries in the US, Europe, Asia and Australia & New Zealand. Today we are more than 380 employees with a common vision of improving cancer care with innovative software. Our great staff is crucial for our success and we offer a fantastic working environment in modern offices, flexibility and good opportunities for development. We believe in equal opportunities, value diversity and work actively to prevent discrimination.

Do you want to contribute to something truly worthwhile? Become our new Executive Assistant and support our CEO as well as the promotion of our innovative software in the fight against cancer.

About the job

This full-time position is located at our head office in Stockholm.

As Executive Assistant, you will play a crucial role in supporting our CEO in a variety of tasks — from arranging travel and coordinating the calendar to managing projects related to internal events and various administrative duties. The core of this job is communication, coordination, and administration.

Examples of main work tasks:

• Oversee and maintain the CEO’s calendar, ensuring optimal scheduling and time management
• Handle administrative tasks related to the CEO
• Serve as project manager for internal events and various activities
• Plan and coordinate detailed logistics for travel, events, and roadshows
• Facilitate internal communications within the organization
• Collaborate closely with various departments and stakeholders
• Execute additional tasks and projects as required

Your profile

The key to success in this role is a balance of structure and flexibility. You possess excellent planning and coordination skills and have the ability to see the big picture while keeping track of finer details. We believe you excel at prioritizing tasks and can easily adapt to different situations. Your problem-solving skills and ability to manage multiple priorities with a positive attitude are essential.

We are looking for someone responsible and capable of working independently, yet comfortable collaborating with various stakeholders. Strong administrative, social, and communication skills are vital to thriving in this role.

Experience & skills

• Experience in a similar role involving planning, coordination, and administration
• Strong time management and organizational skills
• Administrative experience
• Ability to manage various stakeholders
• Excellent communication skills (both written and verbal) in Swedish and English
• Proficiency in Microsoft Office tools
• Strong writing skills

Our office

In order to continue with our important mission – to improve cancer care across the world - it is important to us that our employees have a positive working environment. Our headquarters are at Torsplan, Hagastaden, in Stockholm’s Life Science Hub. In our newly constructed office both workplaces and social spaces are tastefully decorated. Every day our bistro serves something to eat in the morning and in the afternoon. Our own kitchen staff also prepares an amazing lunch spread with new themes every day.

We have our own gym where you can work out before work, on your way home or at lunch with your colleagues. We have yoga and work out sessions on a regular basis.
On our top floor we have a roof top terrace with 360 degrees view of the city and an entire floor dedicated to social activities. Here we have a ping pong table, fussball, a grand piano, chess tournaments, game board nights and a weekly after work.

Application

Please apply for the position through the application form below. Selection and interviews will be ongoing. We do not accept applications by e-mail.